MINUTES
OF MEETING
PINE
TREE WATER CONTROL DISTRICT
A
meeting of the Board of Supervisors of the Pine Tree Water Control District was
held on Thursday, July 14, 2011 at 6:00 p.m. at the Parkland City Hall, 6600
North University Drive, Parkland, Florida.
Present and constituting a quorum were:
Paul Brewer President
Mark Weissman Vice
President
Donald Eckler Assistant Secretary
Also present were:
Kenneth Cassel Manager
Jacob Horowitz Attorney
Warren Craven, Jr. Engineer
Randy Frederick Drainage
Supervisor
Several Residents
FIRST ORDER OF
BUSINESS Roll
Call
Mr. Cassel called the meeting to order and called
the roll.
SECOND
ORDER OF BUSINESS Approval
of the Minutes of the June 9, 2011 Meeting
Mr.
Cassel stated each Board member received a copy of the minutes of the June 9,
2011 meeting and requested any changes, additions or deletions.
There
not being any,
On MOTION by Mr. Weissman seconded by Mr. Eckler
with all in favor the minutes of the June 9, 2011 meeting were approved.
THIRD
ORDER OF BUSINESS Acceptance
of Neil Study’s Resignation
Mr. Cassel stated the third item is the
acceptance of the resignation from Mr. Study from his position on the Board for
your action. He did not give a lot more
detail than what he put in his letter.
On MOTION by Mr. Eckler seconded by Mr. Weissman
with all in favor Mr. Study’s resignation was accepted.
Mr.
Cassel stated we will advertise the vacancy and have people send in résumés for
your consideration.
Mr.
Brewer stated okay.
FOURTH
ORDER OF BUSINESS Consideration
of Bids for the Butler Farms Lake Bank Restoration
Mr.
Cassel stated we had a bid opening a week or so ago. I will hand over this part of the meeting to
Mr. Craven.
Mr.
Craven I just passed out a larger copy of the bid tabulation. The lowest responsive bidder for the base bid
work is J&A Contracting. We put out
the bid with the language in it that it would be awarded based on the lowest
responsive bidder to the base bid. In
our analysis we found that J&A Contracting’s bid seemed to be the most
thorough. There are some items of
concern in both of the other bids; especially the LCCI Construction bid for Bid
Alternate A. It is extremely low based
on the volume we calculated. That would
be close to placing the rip-rap down to the bottom of the lake at about $20 a
cubic yard, which is not a realistic number in our opinion.
I
am not sure if you all got to see what Bid Alternate A was before it went out
to bid. What we basically did was extend
the rip-rap down to the bottom of the lake.
We feel it is unlikely that we are going to have to utilize the bid
alternate. Mr. Tepper felt comfortable
with the original design, but with the concerns brought up at the last meeting
by Mr. Study we decided to look at it again and put in another safety factor if
something were to happen while we were excavating out there that would lead us
to believe we had to do that work, then we would authorize that work to be
done. We feel we will be able to do the
work for the base bid of $73,630.
Mr. Weissman MOVED to award the bid for the Butler
Farms lake bank restoration to J&A Contracting, Inc. and Mr. Eckler
seconded it.
Mr. Eckler stated on J&A Contracting, Inc. I see
there is no material haul cost.
Mr.
Craven stated I spoke to all three of the bidders and got some
clarifications. The hauling and
everything involved in the placement of the rubble rip-rap is included in that
line item for $34,300.
Mr.
Eckler stated also there is no geotextile fabric.
Mr.
Cassel stated I questioned them on that also and it is included in the
placement of the rubble.
Mr.
Eckler asked did we not give a bid form?
Mr.
Craven responded no. It was a lump sum
bid that we asked for a breakdown of.
Everybody bid it a little differently.
I tried to give you a picture of how we priced it out from an engineer’s
estimate and how everybody else fit in.
You can see the J&A Contracting, Inc. bid has the highest level of
detail in it.
Mr.
Eckler stated so this is a lump sum bid.
Mr.
Craven stated it is a lump sum bid.
Mr.
Horowitz stated just to add for the record the Board’s obligation is not
necessarily to pick a lowest bidder, but lowest responsive bidder.
Mr.
Eckler did the contract state it was going to be awarded based on the base bid
and not the alternate bid?
Mr.
Craven responded yes.
Mr.
Eckler stated okay.
Mr.
Brewer asked do you think all of our bidders are equal as far as ability?
Mr.
Craven responded J&A Contracting, Inc. has done more work in the area than
the other bidders. They are familiar
with the local geology. I have not
worked with the other two bidders. I
have worked on other projects with J&A Contracting, Inc. and they seemed to
have done an exceptional job on everything they worked with.
Mr.
Cassel asked is there any other discussion?
There
not being any,
On VOICE vote with all in favor the motion as
previously outlined passed.
Mr.
Eckler asked will this get done by the time school starts?
Mr.
Craven responded yes. There are two gentlemen
here from J&A Contracting, Inc. If
you want to ask them any questions, they are available.
Mr.
Fogarty asked is Dunkelberger going to inspect the installation of the textile
and rip-rap? What kind of inspection
process do you conduct?
Mr.
Craven responded I will be inspecting the work on a daily basis along with
Dunkelberger. Dunkelberger will be
approving the materials before they are delivered to the site.
FIFTH
ORDER OF BUSINESS Questions
and Comments on the Proposed Budget
There not being any, the next item
followed.
SIXTH
ORDER OF BUSINESS Manager’s
Report
There being no report, the next item followed.
SEVENTH ORDER OF
BUSINESS Attorney’s Report
There being no report, the next item followed.
EIGHTH ORDER OF
BUSINESS Engineer’s
Report
Mr.
Craven stated we are working on a couple of things. We have reached out to DOT and we are working
on putting together the part of those parcels we talked about last year. We did our field work on taking a look at all
of the canals prior to hurricane season to see what needs to be done. Everything looks pretty good. We still have some issues with the Sawgrass
Expressway canal due to access. There
are a few trees we are going to recommend taking down before the heart of
hurricane season. We will have a full
report for you at the next meeting.
Mr.
Brewer asked Mr. Frederick, do you have any concerns about anything we might
want to look at?
Mr.
Frederick responded there are some big trees in that canal. I do not think they are going to cause a
problem as far as drainage.
Mr.
Brewer asked do we have any big Australian Pine Trees standing that could go
down?
Mr.
Frederick responded no. I do not think
so. We are in the process of culvert
cleaning right now. Divers are in and
that is getting done. We are trying to
deal with the resident at the end of 79th Way.
Mr.
Eckler asked while it was dry did we find any particular parts that need to get
dredged or excavated, other than around the culverts?
Mr.
Craven responded we were out there when it was dry and it appears some of the
excess fill from construction the Sawgrass Expressway ended in up in a couple
of our canals. That is going to be part
of the negotiation process with DOT so they correct those matters before we take
the land from them. I still think we need
to excavate the area Mr. Frederick is talking about. I do not think that resident is going to stop
complaining until we correct that.
NINTH
ORDER OF BUSINESS Supervisors’
Requests and Audience Comments
There not being any, the next item followed.
TENTH
ORDER OF BUSINESS Approval
of Financials and Check Registers
There
being no questions or comments,
On MOTION by Mr. Weissman seconded by Mr. Eckler
with all in favor the financials and check registers were approved.
ELEVENTH ORDER OF
BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Weissman seconded by Mr. Eckler
with all in favor the meeting was adjourned.
Kenneth
Cassel Paul
Brewer
Assistant
Secretary President